Tanimura & Antle

Covid-19 Communications

December 23rd – SOCIAL DISTANCING, COMPANY GUIDELINES AND MANDATORY POLICIES

 

The Company continues to monitor the COVID-19 pandemic and accordingly continues to update guidance and policies.  Please review the current information as some things may have changed.

 

SIGNAGE:

  • Signage has been posted at each public entrance of the facility to inform all employees, customers and visitors about COVID-19 and to advise that they are subject to a COVID-19 screening before being granted access to the building / worksite. Signage advises entrants about:   the mandate of wearing a face covering to enter the facility, not entering the facility if they have a cough, a fever or other COVID-19 symptoms; maintaining a minimum six-foot distance from one another; sneezing and coughing into a cloth or tissue or, if not available, into one’s elbow and not shaking hands or engaging in any unnecessary physical contact.

 

SCREENING:

  • The screening includes inquiries regarding any COVID-19 test results or pending test results you have taken, if any, information regarding any potential exposure or close contact to someone known to have COVID-19, any symptoms that you may currently have and a required passing of a temperature check prior to entry.

 

MEASURES TO PROTECT EMPLOYEE HEALTH:

  • Employees who have been authorized and can perform their duties from home shall continue to do so during this pandemic. If you are able to work from home, but have not thus far, speak you your immediate supervisor about taking advantage of this opportunity.
  • All employees have been told not to come to work if sick. Extended benefits are being provided.
  • Symptoms checks, including temperature checks, are being conducted before employees may enter the workplace, including the boarding of our buses, or at the start of the workday in the field.
  • All desks or individual workstations are separated by at least 6 feet.
  • Face coverings are required by all employees and provided by the Company daily.  Those who wish to use their own face coverings may do so and should use CDC guidance on how to clean and handle reusable face coverings. Face coverings are required when in public places including cubicle work environments even if they are greater than 6 feet apart.
  • Gloves are continuing to be provided as part of our Food Safety Program.
  • Facility Break rooms, bathrooms, and other common areas are being disinfected frequently, on the following schedule:
    • Break Rooms: 5 times a day
    • Restrooms: 5 times a day
    • Front Reception Areas: 5 times a day
    • Water cooler and coffee handles: 5 times a day
  •  
  • Field Operation sanitation stations and cleaning schedules have also increased and vary by operations.
  • Buses are sanitized after each use.
  • Disinfectant and related supplies are available to all employees at the following locations: Entrances of all buildings or a designated site where no designated entrance exists.
  • Hand sanitizer effective against COVID-19 is available to all employees at the following location(s): All worksites including; building entrances, outside restrooms, on company buses, and in break rooms.
  • Soap and water are available to all employees at the following locations: Restrooms and Kitchens.
  • All in person group meetings are suspended and tools such as phone and video conferencing are being made available. Mandated training sessions continue to occur where social distancing of six feet can be maintained.
  • Discretionary business travel is postponed.
  • Social gatherings of all types, including industry events are postponed.

 

MEASURES TO PREVENT CROWDS FROM GATHERING:

  • Limit the number of guests in the building, which allows for customers and employees to easily maintain at least six-foot distance from one another at all practicable times.
  • Post Security Guard at the door to ensure that the maximum number of guests in the facility set forth above is not exceeded and that entrants are spacing themselves at least six feet apart.
  • All returning employees and essential visitors are required to complete a survey related to travel and COVID-19 symptoms.

 

MEASURES TO KEEP PEOPLE AT LEAST SIX FEET APART:

  • Signs outside and inside of the building reminding people to be at least six feet apart, including when in line.
  • Tape or other markings at least six feet apart in line areas inside the building and on sidewalks at public entrances with signs directing people to use the markings to maintain distances.
  • All tailgate and EPA training is provided outside.

 

MEASURES TO PREVENT UNNECESSARY CONTACT:

  • Eliminate all seating in reception areas & minimize seating in kitchens/break rooms to ensure 6 feet apart.
  • All non-essential visits are suspended; this includes children or non-employee relatives. Vendors should only visit for ordinary work purposes.

 

MEASURES TO INCREASE SANITATION:

  • Hand sanitizer, soap and water, or effective disinfectant is available at all entry points.
  • Disinfecting all pens or providing disposable pens.
  • Crew cleaning regimes have increased in all operations.

 

Tanimura & Antle, and its affiliates and subsidiaries, have implemented social distancing measure to the extent practicable as identified below:

DEEPER CLARIFICATIONS ON RECENT DIRECTIVES EXTENDED UNTIL FURTHER NOTICE

  • Disinfect Hands Upon Entering and Exiting a Work Site, Boarding and Disembarking from Transportation or Entering Company Housing. When entering any worksite or employee housing, it is required to disinfect your hands immediately upon arrival.   This means before touching workstations and common surfaces.  Disinfect your hands immediately after completion of any contact with workstations and common surfaces.  Disinfectants are located at all building entryways, break rooms, restrooms, portable restrooms, employee housing and company transportation vehicles.
  • Check Your Temperature.  We check temperatures at entry points to worksites.  We suggest that you check your temperature at home prior to coming to work and if you do not have the ability to check at home, ask and we can provide a thermometer for your personal use.
  • Stay Home if Sick, No Retaliation. Possible Paid Sick Leave.  Access to the work site is denied to anyone have a temperature above normal range (i.e., 100.4ºF or greater).  Those having a temperature above normal have been directed to stay home without fear of retaliation and know that paid sick leave may be available to them.  Anyone home sick is directed to call the Human Resources Office to advise of absence, for guidance on cost-free local testing sites, and for COVID-19 follow-up (e.g., inquiries regarding isolation housing needs, possible paid sick leave and family leave) using the HR Hotline 1-844-479-0081.
  • Advise HR if You Are a Close Contact to Someone with COVID-19. Being a close contact means being within six feet of a person who has tested positive for COVID-19 (COVID-19 case) for a cumulative total of 15 minutes within any 24-hour-period during that person’s exposure period (i.e., two days before the COVID-19 case had symptoms up to 10 days when symptoms have improved and the COVID-19 case is temperature free for 24-hours without the use of fever reducing medication; or if the COVID-19 case is not symptomatic, within two days before the COVID-19 case was tested and up to 10 days passed the test date).
  • Maintain Social Distancing. We have eliminated seating in all common areas to require this distancing.  Work areas have also been modified to create buffers between workstations.  Please honor all modifications made.  Maintain proper distancing before work, during breaks, meal periods and after work is completed.
  • Use Personal Protective Equipment Provided. We have deployed face coverings to all employees that work in all functions.  Employees are required to wear face coverings in all public areas, including your workspace and cubicle, unless you are able to work behind a closed door by yourself.  Passengers on the Company plane must also wear a face covering for the duration of the flight.  If you have a medical condition preventing a face covering, talk to your supervisor about alternatives (e.g., special face shields).
  • All Domestic and International Company Travel Is Suspended to the extent practicable. Employees that have travelled for personal purposes should be prepared to work from home, or remain home, until risk of exposure can be evaluated by their supervisor that is consistent with CDC guidelines.
  • All Industry Events Are Suspended.
  • All Group Meetings Are Suspended. Meetings should be conducted with the tools provided via phone or video conferencing.  All tailgate and orientation meetings should maintain social distancing.
  • All Non-Essential Visits Are Suspended. This includes children or non-employee relatives.  Vendors should only visit for ordinary work purposes in support of our Company.
  • Required Survey.  All Returning Employees and Essential Visitors are required to complete a survey related to COVID-19 symptoms. This is for themselves and those with whom they have had close contact within the past 14 days, including potential contact with individuals who have tested for COVID-19 and are pending a test result or have received a confirmed positive in the last 14 days.

ADDITIONAL RESOURCES

(En Español)